Avoid a CO Delay: The Top 5 Signage Mistakes That Can Derail Your Project

Why Signage Is a Make-or-Break Factor in Development

In real estate development, obtaining the Certificate of Occupancy (CO) signals the finish line. But signage-related issues can push that finish line back weeks or even months. Here are the top 5 mistakes that derail projects—and how to avoid them.

Mistake #1: Treating Signage as an Afterthought

The Problem: Signage is specified late in the project, leaving no time for proper design, fabrication, and permitting.

The Solution: Include signage in your design development (DD) coordination. Identify sign types and locations early so they're documented in construction drawings.

Mistake #2: Ignoring ADA Requirements

The Problem: Non-compliant room identification, missing braille, or incorrect mounting heights trigger failed inspections.

The Solution: Work with a signage partner who understands ADA requirements. Specify compliant signage from the start and document installation requirements for contractors.

Mistake #3: Underestimating Fabrication Lead Times

The Problem: Custom signage—especially illuminated signs—requires weeks for engineering, fabrication, and finishing. Rush orders cost more and may not arrive in time.

The Solution: Build 8-12 weeks of lead time into your schedule for permanent signage. For complex projects, start fabrication before the building is complete.

Mistake #4: Skipping the Pre-Application Meeting

The Problem: Sign designs that conflict with local codes require redesign and resubmission, adding weeks to the permitting timeline.

The Solution: Schedule a pre-application meeting with the local planning department. Review sign area, height, illumination, and placement requirements before finalizing designs.

Mistake #5: Poor Coordination with the GC

The Problem: Electrical rough-ins are missed, mounting surfaces are incorrect, or signs arrive when no one is available to install them.

The Solution: Include signage in coordination meetings. Share installation requirements with the GC early so electrical, structural, and finish work supports the signage plan.

The Takeaway

Signage may seem like a small piece of a large development, but it can have an outsized impact on your CO timeline. By avoiding these five common mistakes, you protect your schedule and avoid costly delays.